Executive-grade procurement intelligence for UK SMEs.
BidPilot is AI tender analysis for UK SMEs. Upload your ITT, PQQ or RFP and get a structured bid compliance review — every deadline, requirement, certification and commercial risk — in minutes, not hours.
Includes 1 complimentary tender audit · £19 per pack of 3 analyses · Secure Sandbox
Engineered to support compliance across UK procurement sectors
AI Safety Disclaimer: BidPilot is designed as an automated aid for commercial bid managers and procurement professionals. While our models achieve high data-extraction accuracy, users must verify critical compliance checklist items and financial/liability thresholds against the official tender documents before submitting final proposals.
Why public sector tenders are stacked against SMEs
Small and medium-sized UK firms lose bids not because their service is poor—but because they make compliance errors in the 80-page procurement pack.
Before (The Manual Way)
Wasted Hours of Manual Paging
Spending 4+ hours reading through ITTs, forms, and contracts just to assemble a basic list of deadlines and required templates.
Instant Gateway Disqualification
Failing a pass/fail requirement (like lacking Cyber Essentials or entering data in the wrong pricing sheet field) causing direct rejection.
Dangerous Liability Surprises
Signing agreements with hidden commercial risks like uncapped GDPR liability, heavy late delivery penalties, or undisclosed TUPE transfers.
After (With BidPilot)
Instant Report in 10 Minutes
Upload your entire folder. BidPilot structures every date, scoring split, and required document checklist automatically in seconds.
100% Pre-Bid Compliance Shield
Exposes mandatory qualifications (ISO 9001, CHAS, H&S) upfront, offering clear SME mitigation strategies if you lack them.
Automated Commercial Risk Auditing
Flags indemnities, late penalty caps, payment delays, and data liability contradictions on page 1 of your dashboard.
Commercial and compliance intelligence mapped instantly.
BidPilot audits complex public sector tender packs to deliver actionable compliance insights and commercial risk profiles for confident bid decisions.
Deadline Extraction
Submission dates, clarification windows, site visits, and interview dates — pulled into a single timeline.
Mandatory Requirements
Every certification, insurance threshold, and compliance obligation identified and classified as mandatory or desirable.
Pass/Fail Detection
Conditions that disqualify your bid outright — flagged before you waste hours writing.
Evaluation Criteria
Quality vs price split, scoring weightings per question, word limits, and minimum thresholds broken down clearly.
Submission Checklist
Every document, form, certificate, and attachment the buyer expects — exportable and trackable.
Risk Analysis
Unusual liability clauses, unlimited indemnity, penalty terms, and hidden disqualifiers highlighted for review.
From PDF to clarity in four steps
Upload the tender pack
Drop your ITT, PQQ, or RFP — PDF format. We handle multi-page documents up to 10MB.
AI analyses every page
Requirements, deadlines, scoring criteria, certifications, and disqualifiers are extracted automatically.
Review your structured report
A clear, organised breakdown you can act on immediately — with confidence scores for every data point.
Decide and start writing
Make your bid/no-bid decision with full clarity. Know exactly what to submit and when.
See how BidPilot works in 30 seconds
An interactive walk through our automated compliance reporting workflow.
Upload the Entire Tender Pack
Drop all documents in one go—ITT instructions, forms, draft contracts, and Q&A clarification documents. BidPilot parses PDF, Word, and Excel formats in parallel.
Drop ITT_Main.pdf, Pricing_Schedule.xlsx, and Clarification_Q&A.pdf
What BidPilot extracts for you
Stop scanning hundreds of pages manually. Our system pulls everything you need to assess the bid in seconds.
Critical Deadlines
Submission dates, clarification windows, mandatory site visits, and mobilisations. Automatically parsed into a strict calendar timeline.
Mandatory Certifications
Audits for ISO 9001, Cyber Essentials, and DBS clearances. Instantly highlights whether they are mandatory gateway filters.
Insurance Cover Limits
Identifies required cover thresholds for Employer's, Public, and Professional Indemnity insurance to avoid gateway failure.
Scoring Weightings
Extracts MEAT evaluation splits (e.g. 60% Quality / 30% Price / 10% Social Value), word count limits, and quality thresholds.
Key Risks & Disqualifiers
Locates uncapped GDPR liabilities, liquidated damages, payment term delays, and contradictory clauses that threaten your margins.
Required Document Checklist
Generates an attachment list of forms, certificates, Excel pricing schedules, and statements the buyer expects to see.
Assess compliance before writing your response
Get your Bid Readiness Score, timelines, and legal risks extracted from your tender pack documents in 10 minutes.
Honest pricing for early access
One simple plan, available today. More tiers arrive as we expand — we only charge for what we can deliver now.
Available today
The Starter pack is a one-time purchase of £19 for 3 compliance reviews — including extraction, compliance checks, risk audits, executive summary, and PDF/email export. Purchase additional bundles whenever you need them.
On the roadmap
Higher allowances, priority processing, and team workflows are planned for the Professional and Agency tiers. We'll open them once they're ready — not before.
Starter
Ideal for evaluation, occasional bidding, and early-stage contractors.
- 3 Tender Analysis Credits included
- Purchase Bid Intelligence Credits anytime
- Automated Procurement Reviews
- Bid compliance auditing
- Commercial & legal risk detection
- Executive summary
- PDF export
- Email report delivery
- Contact support
Built to provide realistic, sustainable AI processing quality.
Professional
Designed for scaling bidding teams with active monthly pipelines.
- 15 Bid Intelligence Credits per month
- Priority queue processing
- Reusable bid answers library
- Advanced PDF briefing exports
- Everything in Starter
Agency
For professional bid consultancies and multi-workspace enterprises.
- Custom volume review allocations
- Shared team answer databases
- Dedicated account management
- Custom API integrations & templates
- Everything in Professional
What's included
A transparent view of what works today — and what's on the way.
| Feature | StarterAvailable | ProfessionalComing soon | AgencyComing soon |
|---|---|---|---|
| Tender Analysis Credits | 3 credits included | 15 credits/mo — soon | Custom volume — soon |
| Automated Procurement Reviews | Soon | Soon | |
| Deadline & requirement extraction | Soon | Soon | |
| Bid compliance auditing | Soon | Soon | |
| Commercial & legal risk detection | Soon | Soon | |
| Executive summary | Soon | Soon | |
| PDF export | Soon | Soon | |
| Email report delivery | Soon | Soon | |
| Contact support | Soon | Soon | |
| Priority queue processing | Soon | Soon | |
| Enhanced exports | Soon | Soon | |
| Reusable bid answers library | Soon | Soon | |
| Team workspace collaboration | Soon | ||
| Multi-workspace organisation | Soon |
Every analysis includes UK-specific procurement intelligence, source attribution, and AI confidence indicators on each field.
Built with UK bid teams, for UK bid teams
We're onboarding our founding cohort of contractors and bid writers. Verified testimonials will appear here as they come in — we don't publish anything we can't stand behind.
Example layout — awaiting verified reviews. The cards below show how genuine customer feedback will be presented. We will only ever publish testimonials from named, consenting customers.
Be one of our founding customers
Use BidPilot on a live tender and tell us what worked. Early customers help shape the product — and get direct access to our team.
Join the founding cohortCommon questions
Ready to stop wasting hours on tender packs?
Create your workspace and start your first tender compliance audit in seconds.
Starter pack is £19 one-time · Includes 3 compliance reviews · Secure Sandbox