Know if a tender is worth bidding for in minutes.
Upload a tender, RFP, ITT, PQQ, RFQ or procurement pack and get a clear bid recommendation — with compliance risks, scoring fit, hidden disqualifiers, missing documents, deadlines and commercial concerns — before you commit days to a response.
1 complimentary tender decision · £19 for 3 tender analyses · GDPR-compliant · documents never used to train AI
- Existing sector experience
- Strong quality weighting
- Buyer values social value heavily
- Missing mandatory certification
- Aggressive mobilisation timeline
- Tight clarification deadline
Why public sector tenders are stacked against SMEs
Small and medium-sized UK firms lose bids not because their service is poor — but because they make compliance errors in the 80-page procurement pack.
Before: the manual way
Hours of risk, no safety net
Wasted hours of manual paging
Spending 4+ hours reading through ITTs, forms, and contracts just to assemble a basic list of deadlines and required templates.
Instant gateway disqualification
Failing a pass/fail requirement (like lacking Cyber Essentials or entering data in the wrong pricing sheet field) causing direct rejection.
Dangerous liability surprises
Signing agreements with hidden commercial risks like uncapped GDPR liability, heavy late delivery penalties, or undisclosed TUPE transfers.
After: with BidPilot
Confidence before you commit
Instant report in 10 minutes
Upload your entire folder. BidPilot structures every date, scoring split, and required document checklist automatically in seconds.
100% pre-bid compliance shield
Exposes mandatory qualifications (ISO 9001, CHAS, H&S) upfront, offering clear SME mitigation strategies if you lack them.
Automated commercial risk auditing
Flags indemnities, late penalty caps, payment delays, and data liability contradictions on page 1 of your dashboard.
Commercial and compliance intelligence, mapped instantly.
BidPilot reviews complex tenders, RFPs and procurement packs to deliver actionable compliance insights and commercial risk profiles for confident bid decisions — useful for tender teams, procurement teams, vendor-response teams and SMEs reviewing document-heavy opportunities.
Deadline extraction
Submission dates, clarification windows, site visits, and interview dates — pulled into a single timeline.
Mandatory requirements
Every certification, insurance threshold, and compliance obligation identified and classified as mandatory or desirable.
Pass/fail detection
Conditions that disqualify your bid outright — flagged before you waste hours writing.
Evaluation criteria
Quality vs price split, scoring weightings per question, word limits, and minimum thresholds broken down clearly.
Submission checklist
Every document, form, certificate, and attachment the buyer expects — exportable and trackable.
Risk analysis
Unusual liability clauses, unlimited indemnity, penalty terms, and hidden disqualifiers highlighted for review.
From PDF to clarity in four steps
Every analysis follows the same dependable pipeline — designed for SMEs who need answers, not jargon.
- 1Step 01
Upload the tender pack
Drop your ITT, PQQ, or RFP — PDF format. We handle multi-page documents up to 10MB.
- 2Step 02
AI analyses every page
Requirements, deadlines, scoring criteria, certifications, and disqualifiers are extracted automatically.
- 3Step 03
Review your structured report
A clear, organised breakdown you can act on immediately — with confidence scores for every data point.
- 4Step 04
Decide and start writing
Make your bid/no-bid decision with full clarity. Know exactly what to submit and when.
See how BidPilot works in 30 seconds
An interactive walk through our automated compliance reporting workflow.
Upload the Entire Tender Pack
Drop all documents in one go—ITT instructions, forms, draft contracts, and Q&A clarification documents. BidPilot parses PDF, Word, and Excel formats in parallel.
Drop ITT_Main.pdf, Pricing_Schedule.xlsx, and Clarification_Q&A.pdf
What BidPilot extracts for you
Stop scanning hundreds of pages manually. Our system pulls everything you need to assess the bid in seconds.
Critical Deadlines
Submission dates, clarification windows, mandatory site visits, and mobilisations. Automatically parsed into a strict calendar timeline.
Mandatory Certifications
Audits for ISO 9001, Cyber Essentials, and DBS clearances. Instantly highlights whether they are mandatory gateway filters.
Insurance Cover Limits
Identifies required cover thresholds for Employer's, Public, and Professional Indemnity insurance to avoid gateway failure.
Scoring Weightings
Extracts MEAT evaluation splits (e.g. 60% Quality / 30% Price / 10% Social Value), word count limits, and quality thresholds.
Key Risks & Disqualifiers
Locates uncapped GDPR liabilities, liquidated damages, payment term delays, and contradictory clauses that threaten your margins.
Required Document Checklist
Generates an attachment list of forms, certificates, Excel pricing schedules, and statements the buyer expects to see.
Assess compliance before writing your response
Get your Bid Readiness Score, timelines, and legal risks extracted from your tender pack documents in 10 minutes.
Tools, sectors, comparisons and playbooks
Four ways into BidPilot depending on where you are in the bid — pick the tool you need, the sector you serve, the alternative you're weighing, or the playbook for the bid in front of you.
Free tender tools
Bid/No-Bid Tool, Compliance Checker and Readiness Assessment — each returns a structured result in about 5 minutes.
Open the toolsBuilt for your sector
Sector-specific extraction for construction, IT, NHS healthcare, social care, catering, professional services, recruitment, education and more.
Explore industriesCompared to alternatives
BidPilot vs Loopio, Responsive, QorusDocs and manual review — honest side-by-side comparisons with feature matrices.
See comparisonsGuides for UK SMEs
How to Win NHS Tenders, the Bid/No-Bid Decision Framework, and the UK Tender Compliance Guide — long-form playbooks.
Read the guidesSimple pay-per-tender pricing
Pay only when you have a live tender. No subscriptions. No long-term commitment.
Tender Analysis
Upload your tender documents and identify deadlines, compliance risks and key requirements before you invest time writing a bid.
- Deadline & requirement extraction
- Evaluation criteria breakdown
- Pass/Fail compliance checks
- Commercial & legal risk review
- PDF report export
- Buy additional analyses anytime
Every analysis includes UK-specific procurement intelligence, source attribution, and confidence indicators on each field.
Built for trust
BidPilotHQ is designed to help teams verify tender requirements without relying on invented social proof or generic AI summaries.
UK public sector tender focus
Built around ITTs, PQQs, frameworks, RFQs and procurement packs used by UK public bodies.
No fake customer claims
We do not publish invented testimonials, fabricated customer logos or unverifiable usage numbers.
Structured compliance analysis
Reports separate deadlines, mandatory requirements, pass/fail checks, risks and required documents.
Tender documents are treated as confidential
Uploaded tender packs are processed securely and are not used to train AI models.
Why not just use ChatGPT?
General AI can help with wording. BidPilotHQ focuses on the repeatable tender checks that decide whether a bid is viable.
| ChatGPT | BidPilotHQ |
|---|---|
| General AI tool | Built for UK tender analysis |
| One-off prompt | Structured bid/no-bid workflow |
| Generic summary | Mandatory requirements, deadlines and pass/fail checks |
| User must design the prompt | Purpose-built tender report |
| Hard to audit | Consistent report format |
Common questions
Ready to stop wasting hours on tender packs?
Create your workspace and start your first tender compliance audit in seconds.
Starter pack is £19 one-time · Includes 3 compliance reviews · Secure Sandbox