AI Disclaimer
Last updated: 31 May 2026
1. What BidPilot Does
BidPilot uses artificial intelligence to extract structured data from tender documents — deadlines, required certifications, insurance levels, evaluation weightings, commercial risks, and similar fields — and presents that data as a report. We use third-party large language models (such as Google Gemini) under strict data processing agreements.
2. Decision Support, Not Professional Advice
BidPilot is a decision-support tool. It is not a substitute for qualified legal, financial, commercial, or procurement advice. Nothing in a generated report should be treated as a formal opinion, recommendation to bid, or assessment of legal compliance. You must independently verify all extracted data against the source tender documents before relying on it for submission decisions.
3. AI Limitations
Like any AI system, BidPilot can produce errors. Common failure modes include: misreading a deadline because of inconsistent phrasing across documents; misclassifying a clause; confusing a desirable requirement with a mandatory one; missing a value buried in an appendix; or applying generic guidance to a UK-specific regulatory context. Where the AI is uncertain, fields are marked with a confidence indicator and the source document — but uncertainty cannot be eliminated entirely.
4. Source Attribution
Every key field in a BidPilot report is annotated with the source document and section it was derived from. This is provided so you can verify any individual data point quickly. The presence of a source citation is not a guarantee that the extracted value matches the source exactly — always confirm against the original tender text before relying on it.
5. Your Verification Responsibility
Before submitting a bid, you are responsible for cross-checking the report against the source tender documents. This includes — but is not limited to — re-confirming submission deadlines, mandatory certifications, insurance minimums, pass/fail criteria, and evaluation weightings. Any decision to bid, not bid, or commit resources is your decision alone.
6. No Model Training on Your Data
Your tender documents are processed solely to generate your report. Document content is never added to model training datasets, fine-tuning pipelines, or any form of machine learning optimisation — by us or by our AI sub-processors. Our third-party agreements explicitly prohibit the use of customer content for training. For full details, see our Privacy Policy.
7. Accuracy Boundaries
We do not warrant that the AI output is complete, accurate, or fit for any particular procurement. Where the source documents are themselves ambiguous, contradictory, or incomplete, the report will reflect that ambiguity rather than resolve it. Reports are generated at a point in time and do not adjust for amendments, clarifications, or addenda issued after analysis.
8. Regulator and Bid-Risk Warning
Public sector procurement in the UK is governed by binding regulations including the Procurement Act 2023, the Public Contracts Regulations 2015 (as they continue to apply), and various sector-specific rules. Reliance on AI output without independent verification can lead to disqualified bids, contractual disputes, or breaches of regulatory duties. You should consult qualified procurement counsel for anything material to your business.
9. Limitation of Liability
To the fullest extent permitted by law, BidPilot Ltd is not liable for losses arising from your reliance on AI-generated analysis, including (but not limited to) disqualified bids, missed deadlines, contractual penalties, or commercial losses. Our overall liability is capped as described in our Terms of Service.
10. Changes
We may update this disclaimer as our AI capabilities evolve. The "Last updated" date at the top of this page reflects the most recent revision.
Questions about how the AI works? Contact support@bidpilothq.com.